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Roy Lewis

Writing tips

The email greeting is one of the most important components of communication, because it sets the atmosphere for your message. Whether you’re reaching out to a colleague, a prospective customer or an old friend, you never get a second chance to make a first impression. In this guide, we will recommend good ways to start an email with a solid and interesting greeting, share best practices for both professional and casual contexts, and touch on some “don’ts” as well. You will have actionable tips that will help you start your emails like an expert.<h2>Perfect Email Introduction</h2>A good introduction will differentiate your email message so that the reader stays engaged from the very first line. Here are a few important things to remember:&nbsp;<ul><li>Make a good first impression: A small introduction can turn things toward your side.</li><li>Clarity is key: Quickly get to the point and make it clear why you’re writing so you don’t start confusing your reader.&nbsp;</li><li>Personalize it: Writing the name of the recipients and make a specific hook in the first sentence of the body will definitely forge a connection.&nbsp;</li></ul><h2>Professional Email Greetings</h2>The first thing you need to do when writing a professional email is to choose a greeting (also called a salutation). Depending on the recipient and the tone of the email, these greetings may change. Here are some good option for an email’s salutation you may use:<h3>Dear [Name],&nbsp;</h3>That’s an always-appropriate way to begin a formal email. The name after that depends on your relationship with the person to whom you are writing. If you are addressing your boss, someone with a higher title, or someone you don't know well, you can always write Mr., Mrs., or Ms. followed by the last name. If you’re addressing someone you’ve worked closely with, you can generally write their first or last name:<ul><li>Dear Mary,</li><li>Dear John,</li><li>Dear Mr. Jameson,</li></ul>If you don’t know the recipient’s name, you can also address your email to a department:&nbsp;<ul><li>Dear Recruitment Department,</li><li>Dear Hiring Manager,</li></ul>However, we recommend doing your best and finding the name of the person you’re writing to. It makes your email more personalized, important, and impactful.&nbsp;<h3>Hello [Name],</h3>Hello is another acceptable way to start formal and informal emails. You can use it to write to anyone, from a company's CEO to a coworker. Just make sure you're using the proper name (and spelling it correctly):<ul><li>Hello Mrs. Corleston,</li><li>Hello Misty,</li></ul><h3>Hi team,</h3>If you want to write an email to a group of people you work with, use this type of salutation. Don’t worry if your this group includes your boss or supervisor - it’s absolutely ok to use this greeting in this situation.&nbsp;&nbsp;<ul><li>Hi team,</li></ul>Please find the attached results; they are quite unexpected!<h3>Greetings,</h3>Use this salutation if you’re not writing to your team, but want to address your email to a group of people. This greeting may seem less personalized and more distant than other types, so don’t use it when you know your recipients’ names.Example:&nbsp;<ul><li>Greetings,</li></ul>I’m writing about the open position.You can use even more ways to start a professional email. Try our&nbsp;<a href="/ai-emails/ai-for-writing-emails">AI Email Writer</a> to have fresh ideas for your email’s introduction.<h2>How to Start The Body of the Email</h2>Once you’ve written an appropriate salutation, you need to choose how to start the body paragraph. Here’re several common options:<h3>Express a polite remark</h3>Examples:<ul><li>I hope you’re having a good day.</li><li>I hope you’re doing well today.</li><li>I hope your week is off to a good start.</li><li>I hope you’re enjoying a productive day.</li><li>It’s a pleasure to connect with you</li></ul>We recommend avoiding writing&nbsp; “I hope this email finds you well” because it is an overused email cliche.&nbsp;<h3>Refer to previous communication</h3>Examples:<ul><li>Following up on our previous discussion regarding…</li><li>I’d like to continue our discussion on…</li><li>Building on our last conversation, I wanted to check in about...</li><li>I’m writing regarding [topic]…</li></ul><h3>Introducing Yourself</h3>Examples:<ul><li>My name is [name] and I’m a [position].</li><li>I’m reaching out as [Your Role] at [Company], where I focus on [Your Specialty].&nbsp;</li><li>I handle [Your Responsibility] at [Company] and thought this topic might be relevant to you.</li></ul><h3>Meeting Proposal</h3>Examples:<ul><li>Would you be open to a brief meeting to discuss [Topic] further?</li><li>Do you have time next week for a quick discussion on [Topic]?</li><li>Would a [short call/meeting] on [suggested date] work for you?</li></ul><h3>Expressing Gratitude</h3>Examples:<ul><li>I wanted to take a moment to express my gratitude for…</li><li>I appreciate…</li><li>Thank you for…</li></ul><h3>Ask a question to pique attention&nbsp;</h3>Example:<ul><li>Did you know that 80% of email recipients decide to open based on the subject line?</li></ul><h2>How to Start an Informal Email</h2>When writing an informal email, you can be more relaxed and choose casual tone.&nbsp;Here’s how you can start:<ul><li>Friendly greeting: Use 'Hi [Name]' or 'Hey [Name] to set a relaxed tone.</li><li>Personal touch: Share a quick personal note or ask about their well-being.</li><li>Engage quickly: State your reason for writing within the first few lines.</li></ul>Example:Hey Sarah,&nbsp;I hope you had a great weekend!&nbsp;I wanted to check in about our plans for Friday.This way, you stay friendly and keep intimacy, while still&nbsp; address the email's purpose.&nbsp;If you need to make sure your emails are error-free, use our&nbsp;<a href="/grammar-check/english-grammar-check">Grammar Checker</a> tool.<h2>How NOT to Start an Email</h2>If you want to write a good email introduction, avoid these common mistakes:&nbsp;<ul><li>Don’t be too vague. You need to stay clear and cut to the chase not confusing your reader.&nbsp;</li><li>Don’t use complicated language and awkward phrases. Even writing a business email, keep it simple, easy to read and understand.&nbsp;</li><li>Make sure you don’t neglect context. Always consider your relationship with the recipient. For example, don’t start with “To whom it may concern” can sound too impersonal and outdated.&nbsp;</li><li>Be specific and use personalization. Don’t use phrases that seem like generated for mass emails. Add name if you know it, team, or department instead.</li><li>Avoid starting with “Good morning,” “Good afternoon,” or “Good evening,” as you can't predict when the recipient will read your email. Instead, opt for a timeless and universally appropriate greeting like “Hello” or “Hi [Name].”</li></ul> Starting an email effectively is a skill that pays off in professional and personal communication. Remember to greet the recipient appropriately, state your purpose early, and avoid common pitfalls. If you're struggling to craft the perfect email salutations, use AI-powered tools like JustDone and write perfect messages that resonate with your audience. Now, go forth and implement these strategies in your next email! &nbsp;

Discover the top ways to start an email in both formal and informal communication.

How To Start An Email

Emails

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Streamline your communication with our comprehensive collection of over 20 effortless thank you for inquiry email templates. With expertly-crafted messages and valuable writing tips, you'll convey gratitude and professionalism, ensuring your recipients feel valued and informed. Boost your response rate and nurture customer relations today

Effortless Thank You for Inquiry Email Templates: Expressing Appreciation and Professionalism

Effortless Appreciation: Boost customer satisfaction with 7 customizable thank-you email templates for payments, along with an AI generator for efficient and personalized correspondence. Express gratitude and strengthen client relationships effortlessly

Payment Gratitude: 7 Thank-You Emails & AI Generator

Love Letters

Unlock the power of emotional connection with our collection of 195+ deep and heartfelt love messages for her. From powerful words to touching sentiments, let your love shine through every text and make her feel truly cherished and loved

Express Your Deep Love: 195+ Emotional Messages to Make Her Heart Flutter

Unlock the Depths of Her Emotions: Shower Her with Over 250 Heartfelt Crying Love Messages and Quotes to Make Her Feel Seen, Understood, and Deeply Touched in the Depths of Her Soul

Crying Love Messages: Touch Her Soul with Words

Start Her Day with Love: Romantic, Long Distance Good Morning Letters that will Melt Her Heart and Make Her Smile. Strengthen your Connection with Beautifully Crafted Messages of Affection and Remind Her How Special She is to You

Good Morning Love Letters: Strengthening Bonds with Heartfelt Words

Have you ever submitted an essay only to hear the same critique over and over again:&nbsp;&nbsp; “Make your writing more active” or “Avoid passive constructions”? If that sounds like something you’ve stressed over, having a blank-page panic, you’re not alone! Active vs. passive voice is one of the most common student writing challenges. I remember being there myself - sitting in a library, writing my first term paper, and thinking: “Active or passive... what even is this? Why does it matter so much?” In this article, I’ll guide you through real-life examples, simple explanations, and a few a-ha moments from my journey to stress-free writing. Plus, I’ll share actionable tips and useful tools to help you practice using active and passive voices!<h2>Active vs. Passive Voice: Know the Fundamentals</h2>Let’s start simple. What does “voice” actually mean in English? In English grammar, "voice" is a quality of a verb that shows the relationship between the action (or state) it expresses and the participants who take this action in the sentence (subject, object, etc.). Depending on these things, there are two primary types of voice: active and passive. What you should remember is that:<ul><li>In active voice, the subject does the action.</li><li>In passive voice, the subject is acted upon or undergoes the action.</li></ul>Quick Examples:<pre><code class="language-plaintext">Active: The student wrote the essay.
Passive: The essay was written by the student.</code></pre>
Obviously, in active voice, the subject (the student) performs the action (wrote). In passive voice, the focus is on the receiver of the action (the essay), and the doer is less important or even omitted.<h2>Why Does Voice Matter? Real-Life Impact</h2>I first discovered the power of voice when edited a history paper. My sentences, weighed down by passive constructions, felt lifeless and heavy. But once I rewrote them using active voice, my arguments became clearer, and my teacher’s feedback improved dramatically.Active voice is generally used in:<ul><li>Academic writing</li><li>Business communication</li><li>Creative writing</li></ul>Why? Because it’s more straightforward, concise, and dynamic.<h2>When to Use the Passive Voice</h2>You may have heard that passive voice is “bad,” but it’s not that simple. There are situations where passive voice is not only appropriate - it’s better. For example:<ul><li>When you don’t know who did the action:&nbsp;&nbsp;&nbsp; “The window was broken last night.” (We don’t know who did it.)</li><li>When the doer is less important than the action:&nbsp;&nbsp;&nbsp; “The law was passed in 2022.”</li><li>In scientific or academic writing:&nbsp;&nbsp;&nbsp; “The solution was heated to 80°C.” (Focuses on the process, not the person.)</li></ul>However, overusing passive voice can make your writing vague and convoluted. So the key is to keep your voice under control and use passive voice where appropriate.<h3>Examples of Active and Passive Voice</h3>I suggest you consider the following examples. Let’s look at how each voice shifts focus: &nbsp;&nbsp;<pre><code class="language-plaintext">Active: Scientists found a new planet.
Passive: A new planet was discovered by scientists.</code></pre>
See how active voice puts the scientists front and center, while passive emphasizes the discovery?<h2>Active Sentences: Make Your Writing Stand Out</h2>92% of teachers and editors recommend using active sentence constructions. Why? Because active sentences are:<ul><li>Clearer</li><li>More engaging</li><li>Easier to understand</li><li>Stronger in arguments</li></ul>Example:<pre><code class="language-plaintext">Passive: The homework was finished by the students before class.
Active: The students did the homework before class. Sounds clearer and more readable, doesn’t it?</code></pre>
Active voice is also more concise.<blockquote>Here’s a tip: To make sure I use voice the right way, I draft my work first and then use AI writing tools like JustDone to highlight passive constructions I can revise.</blockquote><h2>How to Recognize Active and Passive Voice</h2>Despite their obvious differences, it’s not always easy to detect where is which, especially in long or complex sentences. Here are some tips:<ul><li>Look for forms of "to be" (am, is, are, was, were, be, being, been) followed by a past participle (e.g., “was written”).</li><li>Ask: Is the subject doing the action? If yes, it’s definitely active voice.</li><li>Add “by someone” at the end—if it makes sense, it’s probably passive.</li></ul>Example:&nbsp; &nbsp; &nbsp;<pre><code class="language-plaintext">Active: They ate the cake.
Passive: The cake was eaten (by the children).</code></pre>
However, if you're still unsure but short of time, JustDone can help again identify and revise passive voice.&nbsp;<h3>Examples of Active and Passive Voice in Context</h3>Let’s analyze the following examples of using active and passive voices in different contexts that may be especially helpful for students.&nbsp;<h4>Science</h4><pre><code class="language-plaintext">Passive: The experiment was conducted by the team.
Active: The team conducted the experiment.</code></pre>
<h4>History</h4><pre><code class="language-plaintext">Passive: The Declaration of Independence was signed in 1776.
Active: The Founding Fathers signed the Declaration of Independence in 1776.</code></pre>
<h4>Literature &nbsp; &nbsp;</h4><pre><code class="language-plaintext">Active: Critics praised the novel.
Alternative: Reviewers loved the novel.</code></pre>
Let’s face it: active voice breathes life into your writing and connects better with readers.<h2>Common Pitfalls and How to Avoid Them</h2>One of my lightbulb moments came while rewriting a chapter in my thesis. I had slipped into passive voice out of habit, especially when summarizing sources! The overall result looked awful - monotonous writing, unclear sentences, hard to read and understand. But fear not, my friend, because I have some recommendations on how to avoid these pitfalls. Here are my guidelines to get rid of passive voice:<ul><li>Read your sentences aloud: Are they clear? Is the subject really doing the action?</li><li>Watch out for long, complex sentences—they often contain passive constructions.</li><li>Flip the sentence: “Who did what?”</li></ul>If you need extra help, online resources or AI tools can scan your document for passive structures and suggest improvements. For example, JustDone offers rewriting suggestions and explanations for each correction, making learning more interactive.&nbsp;<h2>Practice Makes Perfect: A Self-Study Supplement</h2>As long as you already know what is what in voice constructions, I offer you a quiz to test your understanding of active and passive voice.Identify the voice:<ul><li>“The chemist found a solution.”&nbsp;&nbsp;&nbsp; → Active</li></ul>Rewrite in active voice:<ul><li>“The students completed the homework.”&nbsp;&nbsp;&nbsp; → The students did the homework.</li></ul>Which version is passive?&nbsp;&nbsp;&nbsp; a) The students took a test from the teacher.&nbsp;&nbsp;&nbsp; b) The students were tested by the teacher.&nbsp;&nbsp;&nbsp; → b) is passiveChange into passive voice:<ul><li>Alexander Bell invented the telephone.&nbsp;&nbsp;&nbsp; → The telephone was invented by Alexander Bell.</li></ul>Want more practice? Use JustDone’s <a href="/ai-quiz-generator">quiz generator</a> or rewriting tools to make sure you know the material!<h2>Using AI Technology: How JustDone Can Assist</h2>As a student, I know how tough it can be to revise for clarity and style. That’s where smart technology can help. With over 25 tools, JustDone makes it easier to:<ul><li>Paste drafts and get suggestions for active/passive revisions</li><li>Summarize long, passive-heavy paragraphs into short and sweet content</li><li>Ask grammar questions in real-time via chat and check your grammar to make your writing error-free</li></ul>Today, using AI writing assistants is like having a writing coach in your pocket. Don’t be shy to use it!<h2>Conclusion: Voice, Mastery, and Academic Success</h2>Knowing the difference between active and passive voice isn’t just a grammar trick—it’s a powerful way to sharpen your writing. Whether you’re writing an essay, lab report, or story, remember:<ul><li>Active voice = clarity and confidence</li><li>Passive voice = useful when the doer is unknown or irrelevant</li></ul>With practice - and advanced helping tools like JustDone - you’ll master both.Happy writing!

Learn when to use active vs. passive voice for stronger and more effective content.


Active vs. Passive Voice: How Do You Know The Difference?

In 2025, the need for trustworthy AI content detection tools has increased greatly. Both students and researchers require a solid and at the same time simple way to distinguish between human-written and AI-generated content. As artificial intelligence evolves, it makes it possible to use an effective AI content detector that can accurately differentiate machine-generated text from a human-made. In this guide, we recommend considering the 7 most popular and reliable AI detectors of 2025, based on users’ feedback and our ranking. Having lots of detection tools today, we intend to give you a good overview that can help you select the right AI detector for your needs.&nbsp;<h2>What is an AI Content Detector?</h2>AI content detectors are complex programs that pore over text and identify whether it has been written by artificial intelligence or produced by a human. These tools employ sophisticated algorithms and machine learning models to recognize patterns, structures, and other features specific to AI-generated text. Generally, they analyze patterns like syntax, word usage, and contextual relevance to provide trustworthy conclusions about the true authorship of the text. The fact that the AI technology is constantly changing means that these detectors are evolving their methods rapidly to meet that challenge. In fact, this is a key advantage for students and researchers who want to make sure their works maintain academic requirements and are absolutely authentic.<h2>Top 7 AI Detectors of 2025 (Tested and Ranked)</h2>With numerous AI detection tools available, we evaluated the top contenders based on user experience, accuracy, features, and overall performance. Here are our top 7 picks:<h4><a href="https://justdone.com/ai-detector" target="_blank" rel="noopener noreferrer">1. JustDone</a></h4>JustDone is at the forefront of AI detection technology, offering users a reliable platform for content creation and verification. Its unique AI tools are designed to help users generate, rewrite, and improve content efficiently.Key features include over 130 tools for content creation, an advanced chat feature similar to ChatGPT, and capabilities to analyze and scan various texts and websites.You can start using JustDone for $2/7 days and use all its tools with no limits.Pros: JustDone demonstrates a powerful suite of tools that are easy to use.Cons: No free plans, however, a minimal pricing plan starts from $2.&nbsp;Overall, JustDone is one of the best all-in-one tools for all content creators.&nbsp;Verdict: JustDone is our #1 choice for its versatility and testing capabilities.&nbsp;<h4>2. <a href="https://app.grammarly.com/" target="_blank" rel="noopener noreferrer">Grammarly</a>&nbsp;</h4>Grammarly is best known for its grammar checking tool, however, it also has its own AI detection tool. Using Grammarly, users take advantage of its real-time writing recommendations and clarity-focused corrections. Other notable features include contextual spelling checks, style refinements, and a plagiarism detector.&nbsp;Pricing starts from $12/month.&nbsp;Pros: Intuitive interface, plenty of writing suggestions;&nbsp;Cons: Some features are paywalled. Grammarly continues to hold its ground as a go-to tool for everyday writing.&nbsp;Verdict: Grammarly is a very good tool for writing assistance and AI detection tasks.&nbsp;<h4>3. <a href="https://www.copyscape.com" target="_blank" rel="noopener noreferrer">Copyscape&nbsp;</a></h4>Copyscape has been known for its plagiarism detection tool. However, recently they added AI detection tool to their toolkit as well. It is especially helpful for content creators who want to verify originality.&nbsp;Copyscape offers a free plan with 10 output results. Then, the Premium package includes searches that cost 3c for the first 200 words, plus 1c for each additional 100 words or part thereof.&nbsp;Pros: Robust search capabilities.Cons: Users admit that it may not be as accurate as other dedicated AI detectors.&nbsp;Verdict: Copyscape is a perfect choice for those who are mainly focused on content originality.<h4>4. <a href="https://www.turnitin.com/solutions/topics/ai-writing/" target="_blank" rel="noopener noreferrer">Turnitin</a></h4>Turnitin is predominantly used in academic settings to detect plagiarism, but its AI detection capabilities have gained attention. It’s particularly useful for educators and researchers.Key features include comprehensive text analysis and a database of academic papers.Most universities use Turnitin AI check for their students. Basically, it costs $3 per student annually for educational institutions.&nbsp;Pros include its reliable plagiarism detection, while cons involve a more complex interface. Turnitin is a trusted tool in academic circles.Verdict: A top choice for academic institutions and educators.<h4>5. <a href="https://writer.com/ai-content-detector/" target="_blank" rel="noopener noreferrer">Writer.com</a></h4>Writer.com focuses on creating brand-consistent content but also includes AI detection to help brands maintain authenticity. It’s an excellent choice for marketing teams.Key features include style guide integration and AI detection tools.Pricing starts from $29/month per user.Pros include its brand alignment capabilities, but it may not be ideal for individual users. Writer.com excels in brand management.Verdict: Best for businesses focused on brand consistency.<h4>6. <a href="https://originality.ai/ai-checker" target="_blank" rel="noopener noreferrer">Originality.AI</a></h4>Originality.AI is specifically designed to detect AI-generated content and has gained traction among content marketers. It’s user-friendly and straightforward.Key features include real-time AI detection and content analysis tools.Pricing starts from $12.95/month.Pros include its simplicity and effectiveness; however, it may lack advanced features seen in competitors. Originality.AI is ideal for quick checks.Verdict: Great for quick and effective AI detection.<h4>7. <a href="https://copyleaks.com/ai-content-detector" target="_blank" rel="noopener noreferrer">Copyleaks</a></h4>Copyleaks is an emerging tool that aims to specialize solely in AI-generated content detection. It’s gaining popularity among students and researchers.Key features include an intuitive interface and detailed reports on AI detection.Pricing plans start from $7.99/month.Pros include its focus on AI detection, but it may lack comprehensive features. It’s a promising tool for those focused on AI detection specifically.It’s a strong tool for those who work precisely to detect AI in content.&nbsp;Verdict: Copyleaks is a powerful solution for students and researchers who focus on working with AI content.<h2>How Did We Choose and Evaluate the Tools?</h2>Ranking the best AI detectors, we put in place a stringent selection process. Firstly, we cross-examined user reviews, analyzed feature offerings, and checked performance metrics.&nbsp;Besides, we talked to students and researchers to learn what they needed in their work and how they interacted with AI detectors. In addition, we conducted comparative tests on accuracy, ease of use, and their effectiveness of detecting AI-generated content.&nbsp;As a result, we strove to give a balanced overview that demonstrates each tool in action and its real-life efficacy. Importantly, we compared pricing plans and the quality of after-sales support too, making sure all recommended tools would bring a solid level of maintenance for their audience.&nbsp;<h2>Conclusion</h2>In the world of AI technology, the significance of solid AI content detectors cannot be overestimated. For students and researchers, using the correct tools is a game-changer for protecting the integrity of their work. Among all 7 AI detectors we tested and ranked, JustDone appeared to be one of the most versatile and complete toolkits. It provides a comprehensive solution for content creators by combining AI detection with content generation capabilities. Whether you need to write your essays, conduct research, or create marketing materials, solve the AI-generated content challenge and don’t lose your score with the best AI detection tools. We hope this review will assist in selecting the most suitable AI detector for your specific purposes.

Unveiling the top AI detection tools for students and researchers.

7 Best AI Detectors For Detecting AI-Generated Content in 2025

Capitalization can be a source of trouble, even for the most skillful students, because they often confuse rules around colons and their proper placement. Whether you are writing an essay, a lab report, or a creative work, learning how and when to capitalize after a colon is a skill that will serve you well in your academic future. This guide elaborates on the main rules and nuances like capitalization after a colon throughout APA, MLA, and Chicago styles. Besides, I will give you tips you can use right away, real-life examples from my experience, and tools that can make your work easier. Let’s debunk colon challenges together!<h2>Understanding the Colon: More Than Just a Punctuation Mark</h2>Before we discuss the rules for capitalization after a colon, let's look at what a colon actually is. A colon or “:” is used in a sentence to present information that clarifies or grows out of the previous statement. You can use a colon before a list, a direct quote, an explanation, or a formal statement. For students, proper use of colon is essential to clear, organized writing. Think of your colon as a spotlight — whatever comes after should beam with significance or clarity.Use colons in the following contexts:<ul><li>Introducing a list: You need to bring three things: a notebook, a pen, and your laptop.</li><li>Presenting a quotation: She said it best: "Success is the sum of small efforts repeated day in and day out."</li><li>Emphasizing a point: There was only one option: work harder.</li></ul>Understanding these uses sets the stage for learning the rules of capitalization after a colon.<h2>Capitalization After Colons: Rules and Examples</h2>Now for the big question: Should you capitalize the first word after a colon? The answer depends on the style guide you're following, the type of sentence, and sometimes even your professor's preferences. Let's break down the main rules and see some real-life examples.<h4>General Rule</h4>In everyday writing, capitalize after a colon only if what follows is a complete sentence or several sentences. If the colon introduces a fragment, phrase, or list, don't capitalize.<figure class="table"><table><tbody><tr><th>Example</th><th>Correct?</th></tr><tr><th>She had one goal: To win the championship.</th><th>No (should be lowercase)</th></tr><tr><th>She had one goal: to win the championship.</th><th>Yes</th></tr><tr><th>Remember this: Success requires effort.</th><th>Yes</th></tr></tbody></table></figure><h4>Rule Variations by Style Guide</h4>Each major academic style guide has its own spin on this rule:<ul><li>Capitalize after colon: APA format: Capitalize the first word after a colon if what follows is a complete sentence.</li><li>Capitalize after colon: Chicago Manual of Style: Capitalize if what follows is a complete sentence or multiple sentences; otherwise, keep it lowercase.</li><li>MLA: Generally, do not capitalize after a colon unless it's a proper noun or the start of more than one sentence.</li></ul>Here's a quick reference table:<figure class="table"><table><tbody><tr><th>Style Guide</th><th>Capitalize After Colon?</th></tr><tr><th>APA</th><th>Yes, if a complete sentence</th></tr><tr><th>Chicago</th><th>Yes, if a complete sentence or multiple sentences</th></tr><tr><th>MLA</th><th>No, unless multiple sentences or a proper noun</th></tr></tbody></table></figure><h3>When to Capitalize After a Colon: A Style-by-Style Breakdown</h3>Let's look more closely at each major style, with practical classroom scenarios and templates you can use in your own writing.<h4>APA Format</h4><ul><li>Rule: Capitalize the first word after a colon if what follows is a complete sentence.</li><li>Example: Remember: You should always cite your sources.</li><li>Template: For APA style essays, try: There is one thing to remember: Always follow the guidelines.</li></ul><h4>Chicago Manual of Style</h4><ul><li>Rule: Capitalize after a colon if it introduces a complete sentence or more than one sentence.</li><li>Example: The choice was clear: She would study harder than ever before.</li><li>Template: For research papers: The findings were conclusive: The hypothesis was supported by the data.</li></ul><h4>MLA Style</h4><ul><li>Rule: Do not capitalize after a colon unless what follows is more than one sentence or a proper noun.</li><li>Example: The play includes three themes: love, betrayal, and redemption.</li><li>Template: For literature reviews: The author explores three main ideas: identity, conflict, and transformation.</li></ul>Knowing these distinctions can help you tailor your writing to different assignments—and impress your professors!<h2>Common Pitfalls and How to Avoid Them</h2>Even experienced writers can stumble over capitalization after colons. Here are the most frequent student mistakes—and how to dodge them:<ul><li>Mistaking a list for a sentence and capitalizing incorrectly.&nbsp; Incorrect: She brought: Milk, eggs, and bread.&nbsp; Correct: She brought: milk, eggs, and bread.</li><li>Forgetting that style guides differ. Always check your assignment's required format!</li><li>Overusing colons or using them where a comma or semicolon would be clearer.</li></ul>Pro tip: When you're not sure, let technology help. I often use JustDone's rewriting and grammar-checking tools to double-check tricky sentences. Paste your paragraph into its chat or summarization tool, specify your style guide, and get instant feedback—saving time and stress during deadlines.<h3>Templates and Examples for Flawless Academic Writing</h3>Templates can save you tons of time—and ensure consistency across your assignments. Here are a few you can adapt for different styles:<h4>APA Example</h4><ul><li>"There is one thing to remember: Always use credible sources."</li><li>"The results are clear: The new method improved test scores."</li></ul><h4>Chicago Example</h4><ul><li>"She faced a choice: Work through the night or risk missing the deadline."</li><li>"The evidence was overwhelming: The theory was correct."</li></ul><h4>MLA Example</h4><ul><li>"The three central themes are: love, ambition, and power."</li><li>"His reasons were simple: loyalty, honor, and tradition."</li></ul>Want to create your own templates? Use JustDone's text generation tools to build custom sentence starters or to quickly adapt examples to your topic. This is especially helpful if you're juggling multiple assignments with different citation requirements.<h3>Best Practices: How to Master Capitalization After Colons</h3>Here are some actionable steps to make capitalization after colons second nature:<ol><li>Identify the Style Guide: Double-check your assignment instructions for APA, MLA, or Chicago requirements.</li><li>Analyze the Clause: Is what follows the colon a complete sentence or just a fragment?</li><li>Apply the Rule: Use the appropriate capitalization based on your style guide.</li><li>Proofread: Use technology—like JustDone—to instantly review your text for accuracy.</li><li>Practice: The more you write and check, the more natural these rules will become.</li></ol>I remember the first time I had to submit a research proposal in APA format. I was so focused on the content that I overlooked the small details around colons. My professor marked up my paper, circling every misplaced capital letter. That was my a-ha moment! Now, I always use a checklist—and recommend students check their work with AI-powered tools when in doubt.<h2>How AI Tools Like JustDone Can Help</h2>Let's be real: Sometimes, even after memorizing all the rules, it's easy to slip up—especially on a late-night study session. That's where AI content creation tools really shine. With JustDone, you can:<ul><li>Use the summarization feature to quickly check if your sentences flow and are correctly punctuated.</li><li>Rewrite tricky sentences to match the required style guide—saving you hours of manual editing.</li><li>Upload documents or paste text directly for instant feedback on capitalization, grammar, and more.</li><li>Generate templates for emails, essays, or reports, all with correct colon usage and capitalization.</li></ul>As someone who juggles academic writing, tutoring, and content creation, I've found these AI-powered instruments invaluable. They're like having a second set of eyes—catching what you might miss and helping you produce polished, professional work every time.<h3>Mastering Colons and Capitalization: Your Academic Edge</h3>Understanding when to capitalize after a colon is a subtle skill that can set your writing apart. By following the rules for APA, Chicago, and MLA, using templates, and leveraging technology like JustDone, you’ll not only avoid common mistakes but also produce more polished and professional assignments. The next time you write, take a moment to check your colons—and remember, the details make all the difference. Happy writing!

Navigate the complexities of capitalization with our straightforward guide to writing effectively and correctly.

Mastering Capitalization Rules

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Saying Thanks: End of Contract Thank You Letters Made Easy

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Writing a formal letter often feels intimidating, especially when you are a student with little experience in business communication. In professional and academic spheres, formal letters contribute to the first impression, so it is highly important to know how to write formal letters correctly. In this guide, you will explore several types of formal letters, the reasons why you need to write them, and the proper structure to use. We will also equip you with the best-working formal letter template generated by our AI writing tool JustDone. Let’s get started!<h2>When to Use a Formal Letter Format</h2>There are different situations where the formal letter is essential. Whether you need to engage with a professor, apply for a position, or get an official feedback on your request, it’s important to know when to adopt a formal tone.Here are some scenarios:<ul><li>Applying for a job or internship</li><li>Requesting a reference or recommendation</li><li>Corresponding with a school or university</li><li>Addressing complaints or feedback</li><li>Making inquiries to businesses or organizations</li></ul>You can use AI writing assistants to simplify your formal letter writing. For example, JustDone's <a href="/ai-business/ai-letter-generator">AI letter generator</a> can help you draft these letters effortlessly, ensuring that you maintain a formal tone and proper structure appropriate for your audience.<h2>Top 10 Types of Formal Letters</h2>Understanding the different types of formal letters is crucial for effective communication. Depending on the content, formal letters are divided into the following groups:<ol><li>Informational letters: In these letters, management or other responsible people send official materials like regulatory documents, rules of conduct, appendices, etc. These letters are signed by the head.</li><li>Notification letters: They are usually sent by legal entities and individual entrepreneurs to their partners, clients, or government institutions. These letters notify about changes that have occurred, such as a location address, payment details, debts, suspension of action, etc.</li><li>Accompanying letters: They are used to send documentation (catalogs, protocols, regulatory acts), and usually these letters do not need an address part.</li><li>Guarantee letters: They are addressed to organizations or individual entities, and include obligations and confirmations (labor payments, services, rent, quality and terms of work, loan repayment). These letters are signed by the head of the organization and the accountant and are necessarily certified by the seal.</li><li>Claim letters: They are drawn up by legal entities or individuals when there are some violations, and it was previously agreed upon to compensate for losses. The text is accompanied by documentation acts confirming the validity of the claims and probative value.</li><li>Request letters: They are sent to obtain information, official data, or documents.</li><li>Notification letters: Used to inform about upcoming events and invite participation. They indicate the place, time, program, and organizational details. They should be signed by the responsible person.</li><li>Request letters: These are a common type of business correspondence and are used when one organization addresses another with a request to provide a service, coordinate actions, obtain information about a product, etc.</li><li>Response letters: They are responses to request letters or proposals. These letters can be either positive or negative.</li><li>Invitation letters, thank-you letters, greeting letters, and other types of formal letters.</li></ol>Each type of letter has its unique format and tone. The JustDone app can provide tailored templates to guide you through writing each type effectively.<figure class="image image_resized" style="width:75%;"><img src="https://cdn.justdone.com/cms/ai_tone_adjuster_mobile_17eeb6a31f.png"></figure><h2>How to Write a Formal Letter</h2>Writing a formal letter involves a specific structure and tone. The general structure of an official letter is as follows:<ol><li>Introduction. Start with a respectful salutation. Use 'Dear [Title] [Last Name]' (e.g., Dear Mr. Smith). Then, continue with an introduction that concisely states the letter’s purpose and a brief description of the situation/problem being addressed.</li><li>The main body that describes the event or the situation that has occurred, all necessary details, and evidence. This part concludes with a summary of your request or statement.&nbsp;</li><li>The closing part. It contains reasonable conclusions in the form of a persuasive request, an acceptable proposal, a delicate reminder, a considered opinion, or a possible refusal.&nbsp;</li><li>Signature. Use formal closings such as “Sincerely” or “Best regards,” followed by your name and position.</li></ol>To make sure your formal letter is written with the proper structure, use AI writing assistant tools like JustDone that can help you craft each part of your letter with clarity and professionalism.<h2>Writing a Formal Letter: Useful Tips and Recommendations</h2>Formal correspondence texts have several distinctive features. Follow these recommendations, and you will get a well-structured, clear, and persuasive formal letter:&nbsp;<ul><li>The content should be concise. A brief statement of thoughts and the use of the fewest words will save the valuable time of a busy person you address. Add only the most important details and facts to your letter.</li><li>A clear structure will simplify reading the letter. Craft a pre-thought-out plan that will allow you to specifically point out the significant aspects of the problem. To make your letter more readable, we recommend breaking the text into paragraphs, each of which should contain a specific portion of sense. Don’t try to mix everything in one paragraph; divide ideas into several paragraphs instead.</li><li>No emotions. There should be no emotional undertones in official correspondence. Stay restrained, prudent, and serious from the beginning till the end.</li><li>Don’t use overly intricate sentences. Simplicity will make your recipient quickly understand the content of what you are going to say and make quick decisions.&nbsp;</li><li>Double-check your grammar, style, and spelling. Errors are unacceptable in formal communication. Before sending a letter, re-read it and correct mistakes, typos, etc., if needed. Use our grammar check tool by JustDone that can make your letter error-free, consistent, and sound natural.&nbsp;</li></ul>Perfect grammar, structure, and a simple message demonstrate your respect and contribute to establishing trustful professional relationships.<h2>Common Mistakes to Avoid in Formal Letters</h2>Writing a formal letter is challenging because you need to ensure your structure is right, the length of the letter is optimal, and the message is polite but clear. In fact, even the most seasoned writers make mistakes when crafting formal letters. Here are some common pitfalls you need to avoid:<ul><li>Using informal language or slang.</li><li>Failing to proofread for grammatical or spelling errors.</li><li>Neglecting to include a clear purpose in the introduction.</li><li>Using an unprofessional tone or format.</li><li>Not addressing the recipient properly.</li></ul>Before sending your letter, double-check your formal letter with JustDone’s proofreading tools to catch any errors and ensure your letter meets formal standards.<h3>Formal Letter Template You Can Use</h3>Here's a standard formal letter template to help you structure your professional correspondence:&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company/Organization Name]
[Address]
[City, State, Zip Code]
 
Dear [Recipient's Name],
[Introduction: State your purpose in 1-2 sentences.]
[Body: Provide detailed information, requests, or statements.]
[Conclusion: Summarize your key points and specify any required next steps or expected responses.]
Sincerely, [Your Name]</code></pre>&nbsp;This template ensures your formal letter includes all essential components with professional structure.When using AI writing assistants to generate formal letters, remember to carefully review the content for accuracy and personalization before sending. For optimal results, provide the AI writing letter assistant with key details like your purpose, tone preferences (e.g., professional or persuasive), and required sections. An <a href="/summarizing-tool" target="_blank" rel="noopener noreferrer">AI summarizer</a> can then refine your draft by extracting action items, checking completeness, and suggesting phrasing improvements.Try JustDone AI letter generator to streamline your writing process and ensure every important detail is included.<h3>Mastering Professional Communication</h3>In conclusion, mastering the art of writing a formal letter is vital for effective communication. By understanding when to use a formal letter format, the types of letters available, and how to avoid common mistakes, you can enhance your writing skills. All you need to do is use the formal letter template we offered above and begin writing your letters with ease! And don't forget that JustDone is here to help you at every step along the way, because we are sure writing formal letters shouldn't be so difficult! Now it is time to try out what you have learnt!

Your step-by-step guide to mastering formal letter formats and types.

How to Write a Formal Letter

Have you ever read a poem or a story and thought, "Wow, that really was something extraordinary?” If you have, you probably came across figurative language. Figurative language is an important part of writing for students since it makes their stories more convincing and can substantially improve their readers’ engagement. The hardest part for many is to know how to use these literary devices in their writing. In this guide, we will break down eight types of figurative language - similes, metaphors, oxymorons, and more - offering practical tips and recommendations on how to add each of them to your work.&nbsp;<h2>What is Figurative Language?</h2>In a nutshell, figurative language means using words or phrases that suggest meanings beyond the literal. It adds flavor to writing and releases imagination, emotions, and empathy. Here's why it matters:&nbsp;<ul><li>Figurative language makes stories creative and captivating</li><li>It can convey abstract concepts and relatable emotions.&nbsp;</li><li>Colorful imagery and vivid comparisons provoke the readers and hook them into the&nbsp;<a href="/ai-writing/ai-story-generator">story</a>.&nbsp;</li><li>Figurative language helps explain complex things and make them easier to understand by relating them to common experiences.</li></ul><h2>8 Common Types of Figurative Language Explained</h2>Understanding the different types of figurative language is crucial for effective writing. Here are some key types:<h3>Simile</h3>A simile is a literary device that compares two unlike things and uses the words "like" or "as." Something is like or as something else. A simile helps the reader make a clear connection between the two things being compared.For example,&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">Kira is always busy like a bee.</code></pre>&nbsp;This way, we help the reader imagine how busy Kira is.&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">Her face was as red as a tomato.</code></pre>&nbsp;We literally painted a vivid picture in the reader's mind by simply using a few words.Practical tip: Stop reading and think about two unlike things. Then make a comparison between them using "like" or "as."<h3>Metaphor</h3>While a simile compares two things using "like" or "as," metaphors state that something is something else. Importantly, metaphors only make sense when the reader understands the connection between the two things.For instance,&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">My friend is a walking dictionary.</code></pre>&nbsp;This statement compares one’s friend to a dictionary, but it doesn't literally mean that this person is a dictionary, of course. The comparison here is made between one’s friend and the dictionary to show that an individual knows the definition of many words, just like the dictionary. &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">She cried a river.</code></pre>&nbsp;Tears and a river don't have anything in common except that both relate to water that flows. So this metaphor helps the reader look at the girl crying from a different point of view. She has so many tears on her face that they look like a river.Practical tip: Think about two unlike things that could share something similar. Write that down, but remember not to use "like" or "as." Something is something else.<h3>Personification</h3>Personification is a literary device in which human qualities are given to animals, objects, or even ideas. Let's explore some examples:&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">The ocean danced in the moonlight.</code></pre>&nbsp;Obviously, the ocean can't dance, so personification here is used to give the ocean human qualities - dancing skills.&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">My alarm yells at me every morning.</code></pre>&nbsp;Here, we gave the alarm human qualities - yelling - to grab the reader's attention and to evoke the reader's emotions. Personification adds a deeper meaning in writing.Practical tip: Think of an object or an idea and give it human attributes. You will find it enjoyable to make a thing act like a human.<h3>Onomatopoeia</h3>Onomatopoeia uses words that imitate the natural sounds associated with objects or actions they refer to. It is used to strengthen sensory experience in writing. Adding onomatopoeia can help make your writing especially captivating because it appeals to a different sense - hearing. You can add this literary device to your writing to help readers better understand what you are trying to describe and to engage them in your words and emotions.For instance,&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">The bees buzzed around the garden.
 Ring ring. Somebody's calling.
 The audience clapped when they heard the speech.
 The wind was howling in the darkness.
 I heard a loud crack.</code></pre>&nbsp;Practical tip: Close your eyes and listen to what is around you. What can you hear? How can this sound be compared to something natural? Write down your observations.<h3>Oxymoron</h3>Oxymoron is an interesting type of figurative language aimed at combining two contradictory terms to create a new expression. In most cases, it is used to craft a unique or thought-provoking statement.&nbsp;For example,&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">The deafening silence after the storm made us realize the destruction around us. </code></pre>&nbsp;Practical tip: Think of something you usually do daily, like running, sleeping, watching Netflix, reading, etc. Imagine two characteristics of this process that contradict one another. For instance, running is joyful, but it can hurt too. Create an oxymoron that can sound like this: "Running makes me feel a joyful pain.”<h3>Hyperbole</h3>Hyperbole is exaggerated language used for emphasis or humor. For example,&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">I’m so hungry I could eat dirt </code></pre>&nbsp;or&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">I’ve asked you a million times to clean your room.</code></pre>&nbsp;&nbsp;It doesn’t mean the readers take these exaggerations literally, but you can use them to intensify an image or emotion.Practical tip: Remember your last conversation. Undoubtedly, someone utilized hyperbole. Try to recall and write them down.&nbsp;<h3>Idiom</h3>Idioms are phrases that don’t mean exactly what the words say. For example, if something is too expensive, we can say&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">it costs an arm and a leg.</code></pre>&nbsp;Or if a subject seems too easy for you, it’s definitely called&nbsp;&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">a piece of cake. </code></pre>&nbsp;Other common idioms include "the cat is out of the bag" (a secret is revealed) and "you’re pulling my leg" (someone is joking with you).&nbsp;Practical tip: Create a document with a list of idioms. Add those you know and find out&nbsp;more. When writing, refer to this list and find relevant expressions.<h3>Alliteration</h3>The repetition of similar sounds at the beginning of words. Example:&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">She sells sea shells by the sea shore. </code></pre>&nbsp;Aliteration is often used by brands to improve recognition. For instance, Coca-Cola, Krispy Kreme, Best Buy, Dunkin’ Donuts, PayPal, TikTok, etc.Practical tip: Search for alliteration examples in literature (Shakespeare, Poe, Dickens). Use similar approaches as the unique stress patterns to create moments of comical relief, moody gloom, witty comebacks, gravity, melodious and musical declarations, or flowery and interesting dialogue. Let these come from the characters or flow from the situation.Apparently, each type of figurative language we described above serves a unique purpose in writing, helping convey different emotions or ideas.<h2>Literal vs. Figurative Language</h2>Understanding the difference between literal and figurative language is essential. While literal language means exactly what it says, figurative language adds layers of meaning. Here’s how you can leverage both to make your writing no less than perfect:First, try to use literal language for clarity when you want to convey straightforward information. It will make your readers understand exactly what is going on in your story.&nbsp;Second, incorporate figurative language to evoke emotions or create vivid images that resonate with your readers. This way, you will make your readers more engaged and evoke their empathy.&nbsp;Third, practice to balance both types of language to improve your writing, bringing emotions but not confusing your audience.<h2>4 Steps to Use Figurative Language Effectively</h2>It is more interesting to read stories if the writer uses figurative language. There is no doubt that literal language is used in legal documents, professional communication, and academic papers, however, figurative language is the heart of&nbsp;<a href="/ai-creativity">creative writing</a>. Its literary devices help elaborate on complex and abstract concepts by comparing them to something simpler or more concrete.Figurative language is particularly effective when you need to describe things. By giving readers comparisons to something they know, they get a vivid understanding of how a person, place, or thing looks, feels, smells, and the general vibe of the situation when depicting them.After you know the eight types of figurative language, which we explained above, you can start recognizing them in the text and conversations. Incorporating figurative language in your writing effectively requires practice. Here are four useful tips to help you:<ul><li>Balance figurative language with literal descriptions.&nbsp;&nbsp;&nbsp;&nbsp; While using figurative language will imbue your narrative with beauty and depth, too much of it may result in confusion and clunkiness. The various metaphors, analogies, and similes will run into each other and confuse one another. Make sure every figure of speech is grounded in something literal that the reader can actually envision.&nbsp;</li><li>Avoid clichés and overused comparisons.&nbsp;&nbsp;&nbsp;&nbsp; Seek to make your metaphors, similes, and analogies feel unique rather than overdone. Some popular metaphors that have been overused and are now considered clichés include:</li></ul>&nbsp; &nbsp;&nbsp;<pre><code class="language-plaintext">Bite the bullet. 
 Turn a blind eye. 
 Give the cold shoulder. 
 Comparing tears and rain. 
 Comparing life to a journey. 
 Laughter is the best medicine. </code></pre>&nbsp;<ul><li>Experiment with figurative language to enhance your writing.&nbsp;&nbsp;&nbsp;&nbsp; Don’t be afraid to think outside of the box. (A cliché). Don’t be afraid to melt a box of crayons together and write with a whole new color. Better? However, writing like this is harder than it looks.</li><li>That’s why the most important step is to: Practice, practice, practice.&nbsp;&nbsp;&nbsp;&nbsp; In fact, the only way to get better at using figurative language is to practice doing it.</li></ul><h3>Figurative Language Practice: Exercise to do</h3>As far as you know what metaphors, similes, and analogies are, it’s time to put them to use! Write a passage describing an activity you know well and do often. For example, maybe you’re a runner. What does it feel like to run? Describe the activity from start to finish, purposefully using as many metaphors, similes, and analogies as you can. Don’t worry that the final piece may feel overwrought with figurative language - it’s a good way to get the creative juices flowing and see what original comparisons you can come up with.You can also practice using figurative language with AI. For example, at <a href="https://justdone.com/pricing">JustDone</a>, we have over 130 unique AI tools designed to help you brainstorm ideas, rewrite texts, and improve your content. If you’re ever unsure about how to express an idea, our chat feature can assist you, making the writing process smoother and more enjoyable.In conclusion, figurative language is a powerful tool that can elevate your writing and engage your readers on a deeper level. By understanding its types and how to use them effectively, you can improve your storytelling and communication skills. Embrace the creativity that figurative language offers and watch your writing transform. Start experimenting today!

Unlock the power of words with our guide to figurative language.

Mastering Figurative Language: An Essential Handbook

If you've ever been stuck trying to figure out exactly how to include a page number in a citation, especially within a particular format, you’re not alone. Properly including page numbers can feel confusing at first, but once you understand the “why” and “how,” it becomes second nature. Whether you’re a student, academic, or content creator, knowing where to add page number in APA citation or how to cite in MLA with no page number can make a significant difference in the clarity and integrity of your work. This guide walks you through real-life examples, practical steps, and tools that simplify the process.<h2>Why Page Numbers Are Essential in Citations</h2>Page numbers serve a vital role in academic and research-based writing. They direct readers to the specific point in a source that you’re referencing, which not only makes your work easier to verify but also adds a layer of credibility. Imagine citing a lengthy source—say, a multi-chapter book or a long research article—and leaving readers to guess where your referenced material came from. Including page numbers avoids that problem.Here are the main reasons to get this right:<ul><li>Accuracy: Guides readers directly to the referenced content.</li><li>Professionalism: Shows you’ve done thorough, transparent research.</li><li>Academic Honesty: Helps prevent plagiarism by giving full credit.</li></ul>Back when I was working on my thesis, forgetting to include a page number once nearly cost me valuable feedback. The professor couldn’t find the claim I cited, which made me realize how much weight a small detail like a page number can carry.Let’s now break down the methods for APA, MLA, and how to deal with updates and digital-only sources.<h2>APA Style: How to Include Page Number in APA Citation</h2>If you're working within APA guidelines, especially for psychology, sociology, or education papers, then this section is crucial. APA style has clear-cut rules for page numbers in both direct quotes and paraphrased content.<h4>When Using Direct Quotes</h4>Page numbers are always required for direct quotes in APA.<ul><li>Correct format: (Author, Year, p. Page Number)</li><li>Example: (Taylor, 2022, p. 14)</li><li>Multiple pages: (Taylor, 2022, pp. 14–16)</li></ul><h4>For Paraphrasing</h4>Although not mandatory, including page numbers is highly recommended when paraphrasing from a specific section of a source.<h2>Where to Add Page Number in APA Citation: Rules and Use Cases</h2>The page number follows the publication year inside the parentheses.<ul><li>✅ Correct: (Lee, 2021, p. 29)</li><li>❌ Incorrect: (Lee, p. 29, 2021)</li></ul>Citing properly involves understanding how your citation fits within the structure of your sentence. Here are some examples to illustrate both parenthetical and narrative citation styles.<h4>In-Text Parenthetical Format:</h4><ul><li>“The study revealed significant patterns” (Morgan, 2020, p. 33).</li></ul><h4>Narrative Citation:</h4><ul><li>Morgan (2020) found that “...” (p. 33).</li></ul><h4>Block Quotes</h4>Long quotes over 40 words in APA should be formatted as block quotes, with the citation (including page number) placed after the punctuation.<blockquote>“Lorem ipsum dolor sit amet...” (Campbell, 2021, p. 103)</blockquote>If you’re handling many citations across a manuscript, it's common to miss a few page references. If that happens, just revisit the material, confirm the appropriate pages, and add a page number to an existing citation during your edit.If you’re editing a paper and realize you’ve missed adding page numbers, you can still fix it. One practical approach is to add a page number to an existing citation by revisiting your sources and updating the citation in line. Digital tools can help with this process quickly and with minimal errors. AI platforms like JustDone even let you auto-scan your document and insert the right page numbers where needed.<h2>How to Handle In Text Citation MLA with No Page Number</h2>MLA is widely used in literature, arts, and the humanities. It differs from APA in several key ways when it comes to citing sources with and without page numbers.<h4>Page Numbers in MLA</h4><ul><li>Required for most print sources.</li><li>Example with page: (Orwell 22)</li></ul><h4>What If There’s No Page Number?</h4><ul><li>For online or digital sources without pagination, you can omit the page number.</li><li>Example: (Orwell)</li></ul><h4>Alternatives to Page Numbers</h4>When the source lacks standard pagination (like an e-book or webpage), you can substitute with chapters, section names, or even paragraph numbers.<ul><li>(Johnson, ch. 5) or (Johnson, par. 18)</li></ul>In my own research, especially when using eBooks, I found this flexibility helpful. I often used chapter headings or scene references when the material had no consistent pagination. The key is to maintain clarity for the reader while sticking to MLA guidelines.<h2>Add a Page Number to an Existing Citation: Step-by-Step</h2>Sometimes, it’s only during revision that you realize your citations are missing page numbers. Here's how to resolve that without overhauling your entire document.<ol><li>Recheck the Source: Go back to the original source and locate the precise page(s).</li><li>Edit the Citation: Add the page number following your style guide.</li><li>Batch Edits: Use a reference manager like Zotero or Mendeley to apply changes in bulk.</li><li>AI-Powered Assistance: Some platforms, such as JustDone, offer tools that let you highlight and update citations by scanning your text for incomplete references and inserting the missing information.&nbsp;</li></ol>Before &amp; After Table:<figure class="table"><table><tbody><tr><td>Style</td><td>Before</td><td>After</td></tr><tr><td>APA In-Text</td><td>(Hughes, 2018)</td><td>(Hughes, 2018,p. 51)</td></tr><tr><td>MLA In-Text</td><td>(Brown)</td><td>(Brown 76)</td></tr><tr><td>APA Multiple</td><td>(Green, 2020)</td><td>(Greenm 2020, pp. 10-12)</td></tr></tbody></table></figure>If you're working in a plain text or Markdown environment, updating these manually can be time-consuming. Use AI editors like JustDone <a href="https://justdone.com/citation-generator" target="_blank" rel="noopener noreferrer">citation generator</a> that can be a huge help in automating this task without compromising formatting integrity.<h2>Citation Formatting: What to Do and What to Avoid</h2>Even experienced writers occasionally misplace a page number or mix citation styles. Avoiding small but significant errors will save you time during proofreading and boost your paper’s professionalism.<h4>Do:</h4><ul><li>Use the latest style guide editions (APA 7, MLA 9, etc.).</li><li>Cross-check the accuracy of every citation.</li><li>Stick to one style per document.</li><li>Use tools that help maintain formatting consistency.</li></ul><h4>Don’t:</h4><ul><li>Put page numbers outside the parentheses.</li><li>Combine APA and MLA in the same project.</li><li>Forget to double-check after moving paragraphs or quotes.</li></ul>In one of my group projects, we had contributors citing sources in both APA and MLA—total chaos. Using an AI-based editing tool helped us standardize everything and avoid a citation mess.<h2>Make Citations Manageable with Smart Tools</h2>Citation work doesn’t have to be a struggle. With the right support, it becomes a manageable and even enjoyable part of your writing process.Tools like JustDone can:<ul><li>Suggest page number placement based on citation style.</li><li>Scan your file for missing citation elements.</li><li>Help you format and reformat your references consistently.</li></ul>When you're writing under time pressure or working on long-form content, leveraging smart tools can help you stay focused on the writing while still producing well-cited, professional work.<h3>Final Thoughts: Page Numbers Are More Than a Detail</h3>Mastering how to include page numbers in citation formatting within APA or MLA reference styles might seem minor, but it has a big impact on your work's clarity and reliability. No matter whether you’re just starting your academic journey or fine-tuning a professional article, these strategies will keep you citation-ready at all times. So next time you're wondering where to add a page number in APA citation or how to add a page number to an existing citation, you’ll know exactly what to do, and you’ll do it with confidence. &nbsp;

Learn how to include page numbers in citations for more precise and credible writing.

Cite Like a Pro: Page Numbers Demystified

Let’s face it—quotation marks seem simple until you’re staring at your screen wondering, “Do I need single or double quotation marks here?” or “How do I handle quotes inside other quotes without making a mess?” I’ve been there. Whether you're a student writing your first research paper, an educator grading dozens of essays, or a young professional drafting reports or articles, getting quotation marks right is more important than it looks.In this article, I’ll walk you through exactly when to use quotation marks, the difference between single vs. double quotation marks, how to handle quotes within quotes, when to use quotation marks for source titles, and how to correctly use scare quotes. I’ll also share how JustDone tools have made these tasks easier and faster, not just for me, but for the people I mentor every day.<h2>When to Use Quotation Marks (And Why It Matters)</h2>Quotation marks serve a few key purposes. Most commonly, they’re used to indicate direct speech, borrowed language, or titles of certain works. But using them correctly helps avoid miscommunication, plagiarism, and awkward writing.Use quotation marks when:<ul><li>You’re directly quoting someone’s exact words.</li><li>You’re referring to a specific term or phrase coined by someone else.</li><li>You’re indicating irony, sarcasm, or skepticism (we’ll talk more about scare quotes below).</li><li>You’re writing titles of short works like poems, articles, songs, and chapters.</li></ul>I’ve seen students lose marks not because their ideas were wrong, but because they didn’t use quotation marks properly. It’s a small detail that carries big weight.<h2>Single vs. Double Quotation Marks: Which One Should You Use?</h2>Simply put, in American English, double quotation marks (“ ”) are the standard. In British English, single quotation marks (‘ ’) are typically preferred.So, if you’re writing in the U.S. or for an international audience that follows U.S. conventions (which most online content does), stick with double quotation marks for direct quotes.<pre><code class="language-plaintext">Example (U.S. style):
She said, “I can’t believe it’s already Friday.”</code></pre>When do single quotes come in? When you’re quoting within a quote.<h2>Quotes Within Quotes: Keeping It Clean</h2>Nesting quotes sounds tricky, but it’s just a matter of order. In American English:<ul><li>Use double quotation marks for the main quote.</li><li>Use single quotation marks for the quote inside the quote.</li></ul><pre><code class="language-plaintext">Example:
James explained, “When she said, ‘I’ll be late,’ I knew the meeting would run long.”</code></pre>Back when I first started teaching, this tripped up nearly every student I worked with. Now, when I’m reviewing work using JustDone’s AI-enhanced writing tools, I can easily highlight issues like improperly nested quotation marks in seconds. It’s helped me focus more on substance, less on formatting.<h2>Quotation Marks for Source Titles</h2>This is one of the most common missteps I see, especially in research and essays. Some titles use quotation marks, and some don’t—it depends on the length and type of the work.Use quotation marks for:<ul><li>Articles (“The Case for Minimalism”)</li><li>Poems (“The Road Not Taken”)</li><li>Short stories (“The Lottery”)</li><li>Songs (“Imagine”)</li><li>Chapters (“The Boy Who Lived”)</li></ul>Do NOT use quotation marks for:<ul><li>Books (To Kill a Mockingbird)</li><li>Movies (Inception)</li><li>Plays (Hamlet)</li><li>Newspapers or magazines (The New York Times)&nbsp;</li></ul>I always remind my students: when in doubt, use AI to check. For instance, I regularly use JustDone’s <a href="https://justdone.com/citation-generator" target="_blank" rel="noopener noreferrer">citation generator</a> and formatting tools to double-check whether a title should go in quotes or italics—it saves a ton of time and keeps everything consistent.<h2>Scare Quotes: Use Them Wisely</h2>Scare quotes are those quotation marks we use to signal irony, skepticism, or distance from a term.<pre><code class="language-plaintext">Example:
The “experts” failed to predict the crisis.</code></pre>Scare quotes can be useful, however, overuse makes your writing sound snarky or unsure. I tell my mentees: if you wouldn’t say it sarcastically out loud, don’t write it in scare quotes.<h2>Actionable Tips to Avoid Quotation Mark Mistakes</h2>Based on my experience in mentorship, I gathered the 5 most useful recommendations regarding quotation marks that you can follow and simplify your life.&nbsp;<ol style="list-style-type:decimal;"><li>Stick to one style: Pick American or British punctuation rules and stay consistent throughout.</li><li>Always pair your quotes: Make sure every opening quotation mark has a closing one.</li><li>Punctuation goes inside the quotes (in U.S. style): Correct: “We need to leave now,” she said.&nbsp; Incorrect: “We need to leave now”, she said.</li><li>Use AI to review your formatting: JustDone’s paraphrasing and grammar checkers are excellent at spotting misused quotation marks in longer documents.</li><li>Practice quoting and paraphrasing side by side: Often, a direct quote isn’t necessary—a paraphrase works better (and sounds more natural).&nbsp;</li></ol><h2>How JustDone Tools Helped Me (And Can Help You)</h2>As someone who works with words daily—editing, mentoring, and publishing—I’ve tested dozens of tools. What sets JustDone apart is how seamlessly it fits into real-world writing challenges.Here’s how I use it:Text Rewriting: When I’m unsure whether to quote directly or paraphrase, I paste the original into JustDone and get instant suggestions.Grammar &amp; Formatting Check: I run my drafts through JustDone to catch inconsistent punctuation, especially quotation marks in dense content.Citation &amp; Title Handling: For anything involving source titles, JustDone flags when I need quotation marks versus italics.Tone Guidance: It even catches excessive scare quotes or snarky tone, making sure my message stays clear and professional.If you’re juggling coursework, lesson planning, or client communications, the right tools don’t just save time—they improve your work. I can confidently say my writing (and my students’) has grown clearer, cleaner, and more polished thanks to JustDone.<h3>Final Thoughts: Quotation Marks Are Small but Mighty</h3>Getting quotation marks right isn’t just about grammar; it’s about clarity, professionalism, and respect for your reader. By mastering when to use quotation marks, understanding single vs. double quotation marks, handling quotes within quotes, formatting titles correctly, and using scare quotes sparingly, you’re setting yourself up for stronger communication.And with AI tools by your side, you don’t have to memorize every rule—you just have to care about doing things right. I do. And I know you do too.Let’s keep learning, growing, and getting those quotation marks exactly where they belong.

From direct quotes to scare quotes, learn how to use quotation marks correctly and discover how AI tools can simplify the process.



Mastering Quotation Marks: The Complete Guide

I’ve lost count of how many times students have asked me,&nbsp;“What’s the difference between summarizing and paraphrasing?” It’s a fair question. On the surface, they seem pretty similar—both involve reworking existing information. But when you’re actually writing an academic paper or preparing a report, knowing which one to use (and how to do it right) makes all the difference.Whether you’re a student trying to avoid plagiarism or a professional aiming to write more clearly, understanding the subtle differences between these techniques will give you an edge.Let’s break it down the way I usually explain it.<h2>What Is Paraphrasing?</h2>Paraphrasing is when you take someone else's idea and restate it in your own words, without shortening it. You're still including all the original details, just changing how they're expressed.Here’s an example of paraphrasing:Original: “Daily exercise improves mental health by reducing anxiety and boosting self-esteem.”Paraphrased: “Working out each day can ease anxiety levels and help people feel better about themselves.”Same idea, different wording. The meaning stays intact, but you’re using your own language. It’s useful when you want to simplify complex sentences or better match your writing style.<h2>What Is Summarizing?</h2>Summarizing is all about condensing. You’re taking a large chunk of content (maybe a whole paragraph or even a few pages) and boiling it down to the most essential points.Here’s an example of summarizing:Original: “Many experts agree that consistent sleep schedules, reduced screen time, and mindfulness exercises can help teenagers manage stress levels during exam periods.”Summary: “Healthy habits can lower teens’ stress during exams.”See the difference? You’re not rewriting the whole thing—you’re capturing the core idea in a few words. Summaries leave out details, while paraphrasing keeps them in.<h2>What’s the Difference Between Summarizing and Paraphrasing?</h2>Here’s the simplest way I explain it:<ul><li>Paraphrasing is like saying the same thing in your own voice.</li><li>Summarizing is like stepping back and saying, “Here’s the big picture.”</li></ul>Both are useful in different situations. I often paraphrase when I want to explain a specific idea without quoting directly. I summarize when I need to give a quick overview, especially when dealing with long articles or chapters.<h3>When to Use Each</h3>Still wondering when to use each one? Here’s what I usually recommend:Use Paraphrasing When:<ul><li>You want to clarify a complicated sentence from a source</li><li>The idea is important, but quoting it directly would be clunky</li><li>You’re weaving outside info into your own argument or explanation</li></ul>Use Summarizing When:<ul><li>The full text is too long to include</li><li>You only need to highlight the main point</li><li>You’re giving a quick reference or overview</li></ul>Getting a feel for when to use which takes practice, but once you do, your writing becomes more natural and professional.<h2>Why This Matters More Than You Think</h2>Plagiarism is one reason, of course. But beyond that, if you can’t paraphrase or summarize effectively, your work risks becoming either too bloated or too reliant on quotes.I’ve seen this especially in academic writing—some students try to sound “smarter” by quoting everything. But real mastery comes from being able to process information and express it in your own way. That’s what these skills are all about.<h2>How JustDone Helped Me Level Up My Process</h2>There was a time when I’d get stuck trying to rephrase technical passages for blog posts or student resources. That’s when I started testing out JustDone’s tools. Their&nbsp;<a href="https://justdone.com/paraphrasing-tool">paraphrasing assistant&nbsp;</a>doesn’t just swap words—it gives smart suggestions that help preserve meaning. I still rewrite and tweak things myself, but it saves me time and gives me a fresh starting point.Another moment where it really helped? Summarizing research papers. When I’m short on time but need to grasp the gist of a study or article, JustDone’s summarizer gives me a solid draft that I can refine.I mention this not to hype a tool, but because we all need support when deadlines are tight and ideas aren’t flowing.<h2>My Go-To Strategy for Students and Writers</h2>Here’s what I always tell people when they ask how to get better at paraphrasing and summarizing:<ol><li>Read actively. Don’t just skim. Understand the message before rewriting anything.</li><li>Write it out from memory. Close the original, jot down what you remember. That forces you to use your own words.</li><li>Compare and revise. Then go back, check accuracy, and clean it up.</li><li>Avoid patchwriting. Don’t just change a few words here and there. That still counts as plagiarism.</li><li>Practice with different kinds of content. Articles, TED Talks, textbooks—each one stretches your skills in a new way.</li></ol><h2>Final Thoughts</h2>If you’ve ever asked yourself,&nbsp;“What is the difference between summarizing and paraphrasing?”, I hope this guide cleared it up. Paraphrasing keeps the details, summarizing trims the fat. Both require understanding. Both take practice.And honestly, tools like JustDone can make that practice smoother. They’re not a crutch; they’re a support system for real learning. So next time you’re working with source material, ask yourself: Do I need to rephrase or condense? And then move forward with clarity. It’s a small shift that makes a big difference in how you communicate—whether you’re writing for a grade, a client, or your own growth.