Writing tips

<p>I still remember the first time a client asked me, “Michael, how do I even begin a position paper?” He’d been invited to present his organization’s viewpoint at an industry forum and was staring at a blank document, panicked. As a Personal Branding Coach, I’ve guided dozens of professionals through that same frustration. Over the years, I developed a simple approach – the one that turns that empty page into a compelling, persuasive document. Today, I’ll share it with you.</p><h2>How to Write a Position Paper That Sounds Natural and Persuasive</h2><p>Writing a position paper means building a case around a clear belief. You’re not just sharing an opinion; you’re guiding someone else to understand why it matters. If this feels intimidating, start small. Think of it like explaining your point of view to a friend. Ask yourself what you believe and why others should care. That’s your foundation. When I wrote about hybrid work policies, I started with a thought: when done right, combining remote and in-person work can increase efficiency without hurting collaboration. That one sentence helped shape everything that followed. If you’re not sure your writing sounds personal or authentic, JustDone’s <a href="https://justdone.com/ai-detector">AI detector</a> can show you areas that feel stiff or robotic so you can make quick adjustments before continuing.</p><figure class="image"><a href="/ai-detector?utm_source=blog&amp;utm_medium=organic&amp;utm_campaign=banner&amp;utm_content=banner_v3&amp;utm_term=detector"><img src="https://cdn.justdone.com/cms/banner_ai_detector_v4_96cf5309ee.png"></a></figure><h2>How to Avoid Robotic Sound in a Position Paper&nbsp;</h2><p>A clear structure helps keep your reader engaged from start to finish. I always begin with an introduction that sets the stage. I explain what the issue is and what my stance will be. After that, I provide background: why is this problem relevant right now? I add stories, numbers, or observations to make it more relatable. Then come my main points, each in its own section with a specific example or some data that supports it. I include another section to address any opposing viewpoints. When I do this, I try not to attack the other side; I explain why my view holds up even with their concerns. I wrap it up by restating my main point and suggesting a real step forward. If any part of my writing feels stiff, I run it through JustDone’s AI detector for feedback and tweak the tone to sound more like myself.</p><h2>How to Plan a Position Paper Using a Practical Outline</h2><p>Before writing the full draft, I always build an outline. It keeps the message focused and helps ideas stay on track. I usually start with a personal story or fact that introduces the topic. Next, I explain why the issue is important right now and present my position. Then I list each of the main points I want to make. For example, in my remote work paper, I mentioned increased productivity, cost savings, and improved employee morale as my key points. I also planned to include a response to a common concern, like isolation, and a solution to show that I’d thought it through. Finally, I ended with a call to action that suggested a small test of my recommendation. With a simple outline like this, I know what to say before I even start writing. If my draft feels too formal or repetitive, I use JustDone’s <a href="https://justdone.com/paraphrasing-tool">AI paraphraser</a> to revise it in a more conversational tone.</p><figure class="image"><img src="https://cdn.justdone.com/cms/justdone_app_paraphrase_text_result_e504b1bb05.png"></figure><h2>Writing a Position Paper from Start to Finish</h2><p>To write a strong position paper, you need a clear topic. Choose something specific, not too broad or vague. Next, gather support for your argument: this could be research, stories, or experiences. Then, write a thesis that captures exactly what you’re trying to say. Structure your paper so each point builds on the last. Each new section should include a fact, a quote, or an example. If your paper sounds too polished or stiff, the AI paraphraser by JustDone helps rephrase sections to feel more natural while keeping the original intent. Don’t forget to include a counterargument: this shows that you’ve considered the other side. Respond with clarity and respect. Once the main content is done, take a break and come back to it. Read your draft out loud if you can. That’s often when unnatural phrasing stands out. Make edits, and when you’re ready, do one last review.</p><h3>Example of a Simple Yet Strong Position Paper</h3><p>Here’s a short example based on the structure I mentioned above. The topic is remote work. The paper starts by describing the rapid shift to working from home and makes a clear argument: a hybrid model works best. The background explains that remote work grew by over 150% in a two-year span. The writer then shares three main points: increased productivity during a company trial, savings from closing unused office space, and happier employees based on internal surveys. The common counterpoint (lack of team connection) is addressed with simple solutions like weekly team huddles. Finally, the writer recommends a short-term test of hybrid work to collect results before making it permanent.&nbsp;</p><p>&nbsp; &nbsp;&nbsp;</p><pre><code class="language-plaintext">Remote work adoption surged 157% from 2019 to 2021. Companies that refused to adapt saw turnover increase by 12%. Our Q1 pilot showed a 15% increase in task completion rates when employees worked remotely two days per week. We reduced office expenses by $50,000 annually by reallocating underused desks to hot-desking arrangements. Employee surveys revealed a 30% reduction in reported burnout. Concern: “Teams will feel isolated.” Response: Weekly in-person syncs and virtual coffee breaks maintain team spirit. Finally, I recommend launching a 3-month hybrid pilot, with clear success metrics, beginning next quarter.</code></pre><p>
</p><p>This example follows a simple, logical flow while staying easy to read. If you model your draft on something similar, you’ll find writing much smoother.</p><h2>Coaching Tips to Improve Your Position Paper</h2><p>Over the years, I’ve helped students and professionals shape clear, engaging position papers. One of the best techniques I’ve learned is to begin with a personal or surprising detail. It helps set the tone. Don’t overload the paper with buzzwords or industry jargon; clear and direct writing always connects better. If you struggle with clunky paragraphs, the JustDone <a href="https://justdone.com/paraphrasing-tool">AI paraphraser</a> can clean up and smooth those sections while keeping your voice. And always share your draft with someone who’ll give honest feedback. You’d be surprised what a second opinion can catch. Also, check your draft for grammar or formatting mistakes with a final scan through JustDone. These small efforts make your paper feel polished and professional.</p><h3>Write a Position Paper That Feels Authentic and Convincing</h3><p>A great position paper stands out not because of big words or clever tricks, but because the writer shares a real point of view with clarity and purpose. Start with your belief, support it with facts or experiences, and stay open to different perspectives. That’s how you build trust with your reader. Your language should feel like you’re speaking to a real person, not filling out a form. If you want to make sure your draft doesn’t sound too mechanical, try JustDone’s <a href="https://justdone.com/ai-detector">AI detector</a>: it highlights areas where the tone feels off. Add your voice back in, and you’ll end up with something strong and readable. Whether it’s for class, work, or publishing online, that’s how to write a paper that really lands.</p>

Learn how to start, structure, and support your position paper effectively: step by step, with real-world insights from a personal branding coach.

How to Write Position Paper: Your Blueprint for Persuasive Arguments

<p>Master the art of writing professional memos with our practical guide that will help you with memo format, proper structure, and maximum impact.</p><h2>What is Memo Writing?</h2><p>A memo (short for memorandum) is brief official information that can consist of important updates, reminders, or instructions, and is shared between members of a company. It provides clarity and helps clarify requests, document decisions, and notify other team members about all these.&nbsp;</p><p>Memos are used for official internal communications within the company. They are often shared across an organization, but they can also be used to educate a single department, team, or small group of individuals. Memos deliver vital information in a consistent form. A professional memo is what you need when transmitting formal business items efficiently.</p><h2>Why Write a Memo?</h2><p>The following purposes of writing a memo are the most common:</p><ul><li>Broadcast internal changes</li><li>Disseminate news</li><li>Mention forthcoming events</li><li>Provide updates</li><li>Elaborate on Public Safety Guidelines</li><li>Increase awareness of an issue</li><li>Address a problem</li><li>Make a request and share project updates</li><li>Communicate policy changes.&nbsp;</li></ul><p>Writing memos is an important skill in business communication, but it can be a challenge for many. Some people struggle with expressing their thoughts and formatting memos correctly. In this guide, we’ll walk you through simple steps and share helpful tips to make the process easy, so that you can write a business memo with confidence. Let’s get started!</p><h2>What Is the Proper Memo Format?</h2><p>Memos are generally used for internal purposes, keeping the content concise and to the point. If you want to know how to write a memo for work, the first thing is to stick to a straightforward, easy-to-read, organized voice. Well-organized memos make sure your message is clear and that key points are easy to understand. A memo typically contains the following:&nbsp;</p><ul><li>Headers: ‘To’, ‘From’, ‘Date’, ‘Subject’&nbsp;</li><li>Introduction: Clearly state the purpose of your memo. Try beginning with, “I’m writing to inform you...” and then summarize the most essential points.&nbsp;</li><li>Content: Write in three to ten sentences the message you want to convey. Add supporting evidence for why your info matters, a statement of a problem, the importance of timing, dates, and other points you need to make.&nbsp;</li><li>CTA: Tell your reader what to do next after reading the memo or how you plan to solve the problem you’ve presented. Try, “Please [task you’d like completed] by [due date]” or “I’m grateful for your cooperation with this matter.&nbsp;</li><li>Conclusion: Recap the main points and recommend follow-up actions.&nbsp;</li></ul><p>Here is an example of the correct memo format:</p><blockquote><p>&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</p><pre><code class="language-plaintext">To: All Staff 
From: John Doe 
Date: February 12, 2025 
Subject: Upcoming Team Meeting
[I’m writing to inform you...]
CTA: Please [[task you’d like completed] by [due date]
Signature:</code></pre><p>&nbsp; &nbsp;</p></blockquote><h2>Step-by-Step Guide on How to Write a Memo</h2><p>Now that you are familiar with the memo format, here are five critical steps to writing a clear and effective professional memorandum.&nbsp;</p><ul><li>Define Your Purpose. Decide on the primary goal of the memo. What are you going to accomplish with this memo?&nbsp;</li><li>Be clear and concise. Memo is a brief document, so go straight to the point from the very beginning.</li><li>Gather Information. Research any data or insight you need to support your message.&nbsp;</li><li>Start with the draft. Follow the template outlined above to create your memo. Make sure all sections are coherent and logically connected.&nbsp;</li><li>Review and Edit. Double-check for clarity, grammar, and punctuation. Make sure your memo is formal but not hard to read.&nbsp;</li><li>Share: Forward your memo to people who need to know the information you convey.&nbsp;</li></ul><h2>Efficient Memo Writing: Practical Tips</h2><p>Effective communication relies on a well-written memo — it aids in avoiding misunderstandings and enhances speed and efficiency of communication in an organization. Staying accurate and to the point helps you stay credible, leaving your audience with no opportunity to misinterpret your message as you meant them to hear it. Important tips to improve your writing memos:&nbsp;</p><ul><li>Be Concise. Do not provide fluff or excessive verboseness.&nbsp;</li><li>Be Direct. Now, get to the bottom line to ensure you maintain your reader's attention.&nbsp;</li><li>Use Bullet Points. Because memos can be long, bullet points can help in organizing the information in a more readable way.&nbsp;</li><li>Proofread. Always proofread your memo to make sure it sounds professional before hitting the send button.&nbsp;</li></ul><p><a href="https://justdone.com">JustDone</a> can help you draft, rewrite, and enhance your memos easily. From over 130 AI content creation tools, writers can now simplify the writing process and improve communication skills.</p><h2>Ready to Write a Memo for Work?</h2><p>Writing great professional memos is a good skill, however, it needs to be practiced with detail and diligence. Follow our tips to write memos that make your business communication easier and more efficient. It is important to remember that a clear and concise memo equals professionalism. And now that you know how to write a business memo, go ahead and use these principles for your high-level communication!</p>

A comprehensive guide to creating professional and effective memos.

How To Write a Memo

<p>Domine a arte de escrever memorandos profissionais com este guia prático que o ajudará com o formato, a estrutura ideal e o máximo impacto.</p><h2>O que é a Escrita de Memorandos?</h2><p>Um memorando (ou "memo") é uma comunicação oficial breve que pode conter atualizações importantes, lembretes ou instruções, e é compartilhado entre os membros de uma empresa. Ele traz clareza, registra decisões, esclarece solicitações e mantém a equipe informada.</p><p>Os memorandos são usados para comunicações internas oficiais. Embora muitas vezes sejam compartilhados com toda a organização, também podem ser direcionados a um departamento específico, uma equipe ou um pequeno grupo. Eles transmitem informações essenciais de forma objetiva. Um memorando bem escrito é fundamental para transmitir mensagens corporativas com eficiência.</p><h2>Por que Escrever um Memorando?</h2><p>Os principais objetivos de um memorando incluem:</p><ul><li>Comunicar mudanças internas</li><li>Divulgar novidades</li><li>Informar sobre eventos futuros</li><li>Compartilhar atualizações</li><li>Esclarecer diretrizes de segurança interna</li><li>Aumentar a conscientização sobre um problema</li><li>Abordar uma situação específica</li><li>Fazer pedidos ou informar sobre o andamento de projetos</li><li>Comunicar mudanças em políticas</li></ul><p>Escrever memorandos é uma habilidade essencial na comunicação empresarial, mas pode representar um desafio. Algumas pessoas têm dificuldade em expressar suas ideias com clareza ou seguir o formato correto. Neste guia, vamos mostrar um passo a passo simples e compartilhar dicas úteis para facilitar o processo, ajudando você a escrever memorandos com confiança. Vamos lá?</p><h2>Qual é o Formato Ideal de um Memorando?</h2><p>Os memorandos devem ser objetivos e diretos. Se você quer saber como escrever um memorando profissional, comece utilizando uma linguagem clara, simples e bem estruturada. Um bom memorando geralmente inclui:</p><ul><li>Cabeçalhos: Para, De, Data, Assunto</li><li>Introdução: Apresente o propósito do memorando de forma clara. Por exemplo: “Escrevo para informar que…” seguido de um breve resumo dos pontos principais.</li><li>Corpo do Texto: Em três a dez frases, desenvolva a mensagem, incluindo dados relevantes, justificativas, prazos ou qualquer outro ponto importante.</li><li>Chamada para Ação (CTA): Indique claramente o que o leitor deve fazer após ler o memorando. Exemplo: “Por favor, [ação desejada] até [data limite]” ou “Agradeço pela colaboração neste assunto.”</li><li>Conclusão: Reforce os principais pontos e recomende os próximos passos, se necessário.</li></ul><p>Exemplo de formato de memorando:</p><pre><code class="language-plaintext">Para: Todos os Funcionários  
De: João da Silva  
Data: 12 de fevereiro de 2025  
Assunto: Próxima Reunião da Equipe  
[Escrevo para informar que…]  
CTA: Por favor, confirme sua presença até 14/02/2025  
Assinatura:</code></pre><h2>Passo a Passo para Escrever um Memorando Profissional</h2><p>Agora que você já conhece o formato, veja as etapas essenciais para escrever um memorando claro e eficaz:</p><ol><li>Defina o objetivo. O que você quer comunicar?</li><li>Seja direto. Vá direto ao ponto desde a primeira linha.</li><li>Reúna informações. Inclua dados ou argumentos que apoiem sua mensagem.</li><li>Rascunhe o texto. Use o modelo sugerido e organize bem cada seção.</li><li>Revise e edite. Corrija erros, melhore a clareza e mantenha o tom formal, mas acessível.</li><li>Compartilhe. Envie o memorando às pessoas que precisam receber a informação.</li></ol><h2>Escrita de Memorandos Eficiente: Dicas Práticas</h2><p>A comunicação eficaz começa com um memorando bem escrito — ele evita mal-entendidos e aumenta a agilidade nas interações dentro da empresa. Dicas para melhorar sua escrita:</p><ul><li>Seja conciso. Evite excesso de informações.</li><li>Seja objetivo. Vá direto ao ponto e mantenha o foco da mensagem.</li><li>Use marcadores. Eles ajudam a organizar melhor o conteúdo e facilitam a leitura.</li><li>Revise sempre. Certifique-se de que o tom esteja adequado e o texto esteja claro antes de enviar.</li></ul><p>Com o <a href="https://justdone.com">JustDone</a>, você pode redigir, reescrever e melhorar seus memorandos com facilidade. São mais de 130 ferramentas de criação de conteúdo com IA, ideais para quem busca otimizar o processo de escrita e elevar a qualidade da comunicação corporativa.</p><h2>Pronto para Escrever um Memorando Profissional?</h2><p>Escrever bons memorandos é uma habilidade que pode (e deve) ser desenvolvida com prática e atenção aos detalhes. Siga nossas dicas para tornar sua comunicação mais eficiente e assertiva no ambiente de trabalho. Um memorando claro e objetivo transmite profissionalismo — e agora que você sabe como fazer isso, é hora de colocar em prática!</p>

<p>Meistern Sie die Kunst, professionelle Memoranden zu verfassen – mit diesem praktischen Leitfaden zu Format, Struktur und maximaler Wirkung.</p><h2>Was ist ein Memorandum?</h2><p>Ein Memorandum (kurz „Memo“) ist eine formelle Mitteilung innerhalb eines Unternehmens. Es enthält wichtige Updates, Erinnerungen oder Anweisungen und wird intern zwischen Teams oder Abteilungen geteilt. Ziel ist es, Klarheit zu schaffen, Entscheidungen zu dokumentieren, Anfragen zu klären und das Team auf dem Laufenden zu halten.</p><p>Memoranden dienen der offiziellen internen Kommunikation. Sie können an die gesamte Organisation oder gezielt an eine bestimmte Abteilung oder Gruppe gerichtet sein – stets mit dem Ziel, wichtige Informationen sachlich und strukturiert zu vermitteln. Ein gut formuliertes Memorandum ist entscheidend für eine effektive Unternehmenskommunikation.</p><h2>Warum ein Memorandum schreiben?</h2><p>Die Hauptziele eines Memorandums sind:</p><ul><li>Kommunizieren von internen Änderungen</li><li>Bekanntgabe von Neuigkeiten</li><li>Informationen über bevorstehende Ereignisse</li><li>Teilen von Updates</li><li>Klarstellung interner Sicherheitsrichtlinien</li><li>Sensibilisierung für ein Problem</li><li>Ansprechen einer spezifischen Situation</li><li>Anfragen stellen oder über den Fortschritt von Projekten informieren</li><li>Kommunizieren von Änderungen in Richtlinien</li></ul><p>Das Schreiben von Memoranden ist eine wesentliche Fähigkeit in der Unternehmenskommunikation, kann jedoch eine Herausforderung darstellen. Einige Menschen haben Schwierigkeiten, ihre Ideen klar auszudrücken oder das richtige Format einzuhalten. In diesem Leitfaden zeigen wir Ihnen einen einfachen Schritt-für-Schritt-Prozess und teilen nützliche Tipps, um den Prozess zu erleichtern und Ihnen zu helfen, Memoranden mit Vertrauen zu schreiben. Los geht's!</p><h2>Was ist das ideale Format für ein Memorandum?</h2><p>Wenn Sie wissen möchten, wie man ein professionelles Memorandum schreibt, beginnen Sie mit einer klaren, einfachen und gut strukturierten Sprache. Ein gutes Memorandum umfasst in der Regel:</p><ul><li>Kopfzeilen: An, Von, Datum, Betreff</li><li>Einleitung: Stellen Sie den Zweck des Memorandums klar dar. Zum Beispiel: „Ich schreibe, um zu informieren, dass…“ gefolgt von einer kurzen Zusammenfassung der Hauptpunkte.</li><li>Hauptteil: Entwickeln Sie die Nachricht in drei bis zehn Sätzen und fügen Sie relevante Daten, Begründungen, Fristen oder andere wichtige Punkte hinzu.</li><li>Handlungsaufforderung (CTA): Geben Sie klar an, was der Leser nach dem Lesen des Memorandums tun soll.&nbsp;&nbsp;<br>Beispiel: „Bitte [gewünschte Aktion] bis [Frist]“ oder „Ich danke Ihnen für Ihre Zusammenarbeit in dieser Angelegenheit.“</li><li>Schluss: Verstärken Sie die Hauptpunkte und empfehlen Sie gegebenenfalls die nächsten Schritte.</li></ul><p>Beispiel für ein Memo-Format:</p><pre><code class="language-plaintext">An: Alle Mitarbeitenden
    Von: João da Silva
    Datum: 12. Februar 2025
    Betreff: Nächstes Teammeeting
    Ich schreibe, um Sie darüber zu informieren, dass …
    CTA: Bitte bestätigen Sie Ihre Teilnahme bis zum 14.02.2025.
    Unterschrift</code></pre><p>
</p><h2>Schritt-für-Schritt: So schreiben Sie ein professionelles Memo</h2><p>Jetzt, da Sie das Format kennen, sehen Sie sich die wesentlichen Schritte an, um ein klares und effektives Memorandum zu schreiben:</p><ol><li>Definieren Sie das Ziel. Was möchten Sie kommunizieren?</li><li>Seien Sie direkt. Kommen Sie gleich zu Beginn auf den Punkt.</li><li>Sammeln Sie Informationen. Fügen Sie Daten oder Argumente hinzu, die Ihre Nachricht unterstützen.</li><li>Entwerfen Sie den Text. Verwenden Sie das vorgeschlagene Modell und organisieren Sie jede Sektion gut.</li><li>Überarbeiten und bearbeiten. Korrigieren Sie Fehler, verbessern Sie die Klarheit und halten Sie den Ton formell, aber zugänglich.</li><li>Teilen Sie es. Senden Sie das Memorandum an die Personen, die die Informationen erhalten müssen.</li></ol><h2>Effizient schreiben: Praktische Tipps</h2><p>Effektive Kommunikation beginnt mit einem gut geschriebenen Memorandum — es vermeidet Missverständnisse und erhöht die Effizienz in den Interaktionen innerhalb des Unternehmens. Hier ein paar bewährte Tipps:</p><p>Prägnanz: Vermeiden Sie überflüssige Informationen.</p><p>Objektivität: Kommen Sie direkt zur Sache und halten Sie den Fokus der Nachricht.</p><p>Aufzählungen: Diese helfen, den Inhalt besser zu organisieren und erleichtern das Lesen.</p><p>Überarbeiten Sie immer: Stellen Sie sicher, dass der Ton angemessen ist und der Text klar ist, bevor Sie ihn senden.</p><p>Mit <a href="https://justdone.com/de">JustDone</a> können Sie Ihre Memo mühelos verfassen, umschreiben und verbessern.Es gibt über 130 KI-gestützte Tools zur Erstellung von Inhalten, ideal für alle, die den Schreibprozess optimieren und die Qualität der Unternehmenskommunikation steigern möchten.</p><h2>Bereit, professionelle Memoranden zu schreiben?</h2><p>Das Schreiben guter Memoranden ist eine Fähigkeit, die mit Übung und Aufmerksamkeit für Details entwickelt werden kann (und sollte). Befolgen Sie unsere Tipps, um Ihre Kommunikation im Arbeitsumfeld effizienter und zielgerichteter zu gestalten. Ein klares und präzises Memorandum vermittelt Professionalität — und jetzt, da Sie wissen, wie das geht, ist es an der Zeit, es in die Praxis umzusetzen!</p>

Michael specializes in helping people who want to launch their personal brand on LinkedIn and beyond.

Michael Brooks

How to Write Position Paper: Your Blueprint for Persuasive Arguments

How To Write a Memo