Knowing how to end an email is important for demonstrating your professionalism and ensuring your communication receives the right response. Many users don’t know how to end a letter professionally and with the right tone of voice. In this guide, we'll explore various ways to end an email, providing clear examples and best practices to help you communicate effectively.
Understanding Email Etiquette
Email etiquette is key for your personal and professional communication. With email closing examples, you will know how to end an email and demonstrate respect and thoughtfulness toward the recipient. Here are a few points to keep in mind:
- Think about your relationship with the recipient: Is it formal? Use a sign-off that matches the tone of the email.
- Be brief with your email sign-off
- Be clear, don’t use awkward phrasing that can confuse your recipients.
The Best Ways to End an Email
Depending on the context and relationship with the recipient, there are several effective ways to end an email. Here are some good closing lines for an email:
Professional email closing examples
Here are a few of the best ways to end an email professionally:
- Best
- Sincerely
- Regards
- Thank you
- Respectfully
- Please let me know if you have any questions.
- Looking forward to our meeting.
- Thank you for your consideration.
- Thank you in advance.
Casual email closing examples
The end of a casual email should match the overall tone of the conversation. It should feel friendly and natural while maintaining warmth and authenticity.
We recommend using these options to close a casual email:
- Thanks!
- Best
- See you soon.
- Have a great day!
- Hope this helps!
Real-Life Scenarios on How to End an Email
Take a look at these email closing examples based on real-life scenarios that can help you write an email sign-off and reflect your professionalism, politeness, and attention to detail:
1. When applying for a job
Thank you for considering me for this position. I look forward to hearing from you!
Sincerely,
Chris Hamsword
Sales Development Representative
321-111-87652. After a phone screening
I’ve attached my portfolio for your review. Please let me know if there’s anything else you need.
Warm regards,
Elsa Olson
Web Designer & Illustrator
678-333-43213. When responding to a meeting request
I look forward to meeting with you next Tuesday.
Thank you,
Matt Diamonds
Creative Design Professional
www.portfoliowebsite.com
789-555-45674. After completing an interview
I look forward to the next step in the process.
Best,
Anna Rose
Front-End Software Engineer
www.websitenamehere.com
111-555-67895. When accepting a job offer
I look forward to discussing the details and next steps!
With gratitude,
Yung Lee
Experienced Finance Professional
678-555-67896. After asking a question
Use a friendly sign-off that invites a reply, such as “Looking forward to your thoughts” or “I appreciate your feedback.”
Example:
I hope to hear from you soon.
Best regards, [Your Name]How to End an Informal Email
For informal emails, you can express warmth and friendliness. Some tips include:
- Use casual sign-offs like “Take care” or “See you soon.”
- Example: “Can’t wait to catch up! Cheers, [Your Name]”
JustDone can help you craft friendly yet appropriate endings for various recipients.
Avoid These Email Sign-offs
Sometimes, a certain sign-off can leave a wrong impression or confuse your readers. Try to avoid these 10 types of email sign-offs:
- Thanks in advance
This phrase may seem presumptuous, suggesting an expectation that the recipient will respond. - Yours truly
This sign-off can appear disingenuous, as it implies a deeper connection to the recipient that doesn’t exist. - —[Name] or —[Initial]
Unless your email is very brief and informal, omitting a proper sign-off may come off as abrupt or negligent. - Love (or variations like XOXO)
Such personal sign-offs are inappropriate unless addressing a romantic partner or a close family member. - Emoji (👍👋🙂✌️)
While some emojis may be acceptable in business correspondence, they should generally be avoided in sign-offs, which should maintain a formal tone. - Respectfully yours
This sign-off tends to be overly formal and may feel rigid or distant. - Have a blessed day
We recommend avoiding religious phrases in both professional and casual email communications. - Have a good one
This informal sign-off is better suited for face-to-face interactions rather than email exchanges. - Hope that makes sense
This phrase can come off as passive-aggressive, suggesting that any confusion lies with the recipient rather than your own clarity. - Good luck
This sign-off is a bit vague and could also mean that the recipient lacks experience or is incompetent.
Obviously, using an inappropriate sign-off is one of many potential email fails that can sabotage your message. However, you don’t need to omit a sign-off. Learn the best practices to write the best closing lines for your emails that can help you stay consistent, polite, and efficient.
Best Practices to Follow in Email Sign-Offs
Here are some best practices if you’d like to practice the best ways to end an email:
- Make sure the closing line matches the email content you reviewed. Are you thanking someone, or confirming a meeting invite?
- Stay consistent with your previous correspondence.
- Utilize JustDone tools to check grammar and style or to refine your email ending for clarity and tone.
Wrap Up Your Emails Effectively
In conclusion, mastering the art of email endings can significantly impact your communication. By implementing the tips and examples provided in this guide, you’ll be equipped to end your emails in a way that fosters professionalism and encourages positive responses. Embrace these strategies and let JustDone.ai assist you in crafting the perfect email closings!
